Conference Information
NEW! Limited Hybrid Option for Conference Participation
To help those unable to travel to the meeting, we are now planning to include two Hybrid sessions within the conference programme: Facility Updates on Tuesday afternoon (30 August) and the morning session on Wednesday (31 August). No other sessions of the meeting will be broadcast.
Hybrid registration is available as follows:
- Hybrid, full registration: €350
- Hybrid, student registration: €250
The Hybrid registration fee includes remote access to join the two sessions mentioned earlier, participation in the Call for Abstracts and Paper Submission for inclusion in the Conference Proceedings.
Abstracts submitted by remote delegates will be considered by the Programme Committee in the normal way. Those selected for oral presentations will be allocated time during the Wednesday session. We are currently looking at options to allow remote delegates to present ‘poster’ contributions.
Conference registration
To register for the conference, and to submit abstracts and papers, you will need an Indico account. If you do not have an account, the easiest way to set one up is to click on the 'login' tab at the top right of this page and follow instructions. Whilst setting up your account Indico will send a verification email. If you are unable to find this email, in the first instance please check your ‘junk’ email folder.
If you require a Letter of Invitation to obtain a Visa, please contact the conference organisers after registering.
Conference Fee
Conference fees are as follows:
- Full registration (early bird, up to 13 June 2022): €490
- Full registration (registering 14 June 2022 onwards): €590
- Student registration (at any time): €350
- Accompanying person (at any time): €50
- Conference Tour: €50
- Conference Dinner: €65
The full registration fee includes the welcome reception (28 August 2022), publication of contributed papers, and covers lunches and coffee breaks throughout the week. Student registration carries the same benefits. Registration as an accompanying person includes the welcome reception and coffee breaks, lunches may be purchased at cost. All registration fees include a week city bus ticket for travel to the conference venue.
The conference excursion and dinner (31 August 2022) are charged extra for all participants. If required, these options should be selected and paid at the time of registration.
Conference fees are paid through a separate website; instructions for doing this can be found here. Contributions may be cancelled if fees aren't received, so please be sure to pay promptly once the registration form has been submitted!
Student Support
Registration for the Student Day is still open. However, bursaries and student accommodation have now been allocated and we are no longer able to accept new requests.
Online payment is preferred
After completing the registration form, you should receive an email confirming the amount owing on your account. You can pay your account as follows:
- Online card payment at CA-PagoPA, with Anonymous Access and specifying the purpose as “<given name> <family name> MUSR_2020” (detailed instructions for completing payment are available here). Note that the bank will make a €2.5 administration charge at time of payment.
- By international bank transfer. Note that if this payment method is chosen during registration a €20 surcharge to cover bank transfer costs will be added to your account.
Details required for making a bank transfer are as follows:
Università degli Studi di Parma
c/o Crédit Agricole Cariparma S.p.A.
Agenzia di Parma
Via Università 1
43121 Parma
IBAN Code: IT25 L 06230 12700 000038436533
BIC/SWIFT Code: CRPPIT2P with comment: “<given name> <family name> MUSR_2020”
The Conference and COVID
Information given in this section will be regularly updated, reflecting the evolving nature of the COVID-19 pandemic. Last update 13 May 2022.
The latest update about the COVID-19 pandemic in Italy together with information to help those planning their travel to the meeting can be found here.
We strongly encourage all attending the conference to have completed a course of a recognised COVID-19 vaccine (see here for a list of vaccines), including a booster if required. For those travelling from outside Italy, vaccination is likely to offer the simplest way of satisfying entry requirements. We recognise, however, that some will be unable to take the vaccine either on medical or religious grounds.
The conference organisers will make best effort in organising the meeting to avoid overcrowding of conference spaces during the various sessions and social events, and to ensure meeting areas are well ventilated. Organisation will reflect COVID-19 policies in-place in Italy at the time of the conference, although we may add additional safeguards if we feel this will benefit health and safety at the conference.
We currently plan to ask those who are able to wear masks in all conference spaces, except when eating and drinking. We recommend delegates bring their own N95/FFP2 standard masks (or equivalent); however, disposable masks will be available at the conference registration desk. Hand sanitiser (gel) will be available at key locations around the conference venue.
If you feel unwell during the meeting, we ask that you leave or avoid travelling to the conference venue. We ask that you make the conference desk aware of your illness, and sensitive contacts will be given at the start of the conference. This is particularly important if you have symptoms consistent with COVID-19. The conference desk will be able to help with information about local health care providers, but delegates will need to make sure they are fully insured in case of falling ill while at the meeting.
For those coming to the conference from Japan. The Local Organising Committee is aware that present COVID rules in Japan require a specific certificate demonstrating a negative test result for your return flight. We are in contact with a clinic in Parma that can provide the required test and certificate. If you wish to make use of this service please contact Maria Fulco, attaching a blank certificate (PDF) and giving details of your return flight.
Cancellation Policy
Cancellation requests received before the registration deadline, 27 June 2022, will not incur a cancellation charge. However, an administration charge of 5% the fee paid will be deducted to cover banking costs.
Cancellation requests received after the registration deadline will incur a cancellation charge of 50% the fee paid.
Cancellation requests received after 31 July 2022 will incur a cancellation charge of 100% the fee paid.
Substitutions will not incur additional costs.
Requests for cancellations should be sent to the conference organisers at info.musr2020@unipr.it
For those travelling from outside Italy, please check the rules for entry into Italy carefully well before your journey. The conference organisers cannot refund conference fees if you are refused entry into the country!
If the organisers are forced because of circumstances beyond their control (such as a resurgence of the COVID-19 pandemic) to cancel the conference prior to the start of the meeting, delegates will receive a full refund of registration fees paid. The organisers cannot be liable for associated costs, such as unused travel and accommodation, and delegates should take out appropriate insurance to cover these costs. In the very unlikely event that the conference is cancelled after the start of the meeting, no refund of fees or compensation for other costs incurred by delegates will be possible.
Similarly, if the organisers decide that a change of format for the meeting is necessary (such as running the meeting as an online conference), registrations will automatically be carried forward to the online event. The conference organisers may agree an adjustment of the conference fee. Cancellation requests will continue to follow the policy stated above. The organisers cannot be liable for associated costs, such as unused travel and accommodation, and appropriate insurance cover is recommended.
